Powerpoint On Mac Record Tab For Mac

You may want to create a narrated version of your presentation in PowerPoint 2011 for Mac that you can distribute or broadcast. You can’t be everywhere, and even though your audience members won’t get the benefit of your physical presence, they’ll at least be able to hear you while they enjoy your PowerPoint 2011 slide show. Narrated shows can be presented in PowerPoint’s kiosk mode for automatic playback in screens that seem to be everywhere these days.

PowerPoint 2011 for Mac has two features that are similar: Rehearse and Record Slide Show. Both of them play the slide show while you rehearse it or speak along. While you rehearse, both features record how much time you spend on each slide. When you’re done, PowerPoint offers to let you use those timings for the slide show.

Rehearsing your PowerPoint slide show

Use Rehearse whenever you want to practice your presentation. You can advance slides one after the other, and PowerPoint prompts you to save the timings. You turn on this feature by choosing Slide Show→Rehearse from the menu bar or by clicking the Ribbon’s Slide Show tab, and in the Presenter Tools group, clicking Rehearse. The slide show runs in Presenter view from the first slide. PowerPoint keeps track of how much time you take while you rehearse.

At the end of the show, you decide whether to keep the timings. If you opt to save these timings, they’re saved as transition timings. When PowerPoint refers to an Automatic presentation, it refers to a presentation with timings, which can run unattended.

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Add movies or movie clips to a PowerPoint slide in Office 2011 for Mac if you need visual aids in the form of videos. PowerPoint 2011 for Mac offers a few ways to do this: From the Media Browser: Use the Movies tab and drag from the browser into PowerPoint. Jump to Recording the Narration - On the Slide Show tab, under Presenter Tools, click Record Slide Show. PresenterTools.png 2. The recording.

Many users work with the Rehearse Timings option to practice their PowerPoint slides aloud. They can get an idea about how long it’ll take to do an actual presentation using these slides. Thereafter, they opt not to save the timings.

Recording a slide show in PowerPoint 2011 for Mac

Use the Record Slide Show feature when you want to make a version of your presentation that has narration included for distribution. Record Slide Show works the same way as Rehearse Timings, but PowerPoint records what you say while you rehearse. At the end of each slide, PowerPoint creates a sound file and adds it to the slide. If you’re not happy with the audio, you can always go back, delete the sound icon from the slide, and re-record the slide’s narration.

To start the slide show and begin recording, choose Slide Show→Record Slide Show from the menu bar, or click the Ribbon’s Slide Show tab, and in the Presenter Tools group, click Record Slide Show. The procedure is the same as for the Rehearse feature described in the previous section.

Work from a script rather than try to wing it. Even with a script, expect to spend 40 minutes or more working on the audio for each 15 minutes’ worth of audio that makes it into your presentation.

PowerPoint 2011 for Mac enables you to work with various types of sound files such as MP3, WMA, or WAV. However, inserted sounds are always embedded within your presentation, which is different from the default behavior in previous versions of PowerPoint which always linked sound files rather than embedding them. This has a plus side since you now no longer have to worry about linked files getting misplaced or lost. On the flip side, this can balloon file sizes.

Having said that, it is still a good practice to keep your sound files in the same folder in which you save your PowerPoint 2011 presentation - even before you insert them. Remember: As far as possible, work with a presentation that’s saved at least once. Also, do explore our to understand which common and exotic audio file types you can insert in PowerPoint. Follow these steps to insert sound clips in your PowerPoint slide:. Navigate to the slide where you want to add a sound. Within the Home tab of, locate the Insert group and click the downward arrow next to the Media button to bring up the menu shown in Figure 1. From this menu, choose the Audio from File option (highlighted in red in Figure 1).

Figure 1: Audio from File option within the Media drop-down menu Alternatively, choose the Insert Audio Audio from File menu option (highlighted in red in Figure 2). Figure 2: Audio from File option within Insert menu. Tip: You can also insert sounds into your slide through the Media Browser - look at our to learn more. Either of the ways brings up the Choose Audio dialog box, as shown in Figure 3. Navigate to the folder where your audio clips are saved, and select a file.

Figure 3: Choose Audio dialog box. Now, click the Insert button (highlighted in red in Figure 3 above) to add the audio to the active slide and embed it as part of your presentation. To link rather than embed, select the Link to file check-box (highlighted in green in Figure 3 above) located within the Choose Audio dialog box. Link to File does not store the audio clip as part of your presentation but links it - this is the same as the default behavior in previous versions of PowerPoint (PowerPoint 2008 and earlier). If you do select the Link to File check-box, always copy your audio clip to the same folder as your presentation before you insert it within your slide. Irrespective of whether you embed or link, PowerPoint will place a sound icon in the center of the slide, as shown in Figure 4.

Note that you also see Player Controls, which is new for PowerPoint 2011. Figure 4: Audio icon placed on slide. You can use the Play button on the Player Controls (below the audio icon, as shown in Figure 4 above). If you want the sound to play automatically without having to click the Play button, you first select the sound icon so that the Format Audio contextual tabs is active on the, as shown in Figure 5 (highlighted in red). Figure 5: Format Audio tab of the Ribbon activated. Note: The Format Audio tab is a contextual tab.

Contextual tabs are special tabs in the that are not visible all the time - they only make an appearance when you are working with a particular slide object which can be edited using special options. This tab offers you different options to control the playback of the audio you have selected. Within the Audio Options group, locate the Start option (highlighted in green in Figure 5 above) - this brings up a drop-down list, from this list select the Automatically option (highlighted in red in Figure 6). This will make the selected audio play automatically when the slide containing it comes up in mode. Figure 6: Automatically option selected within Start drop-down list Note that the default option is On Click - this plays the sound only after you click the Play button on the Player Control. In addition, you can also see a third option, Play Across Slides in the drop-down list shown in Figure 6 - this spans the sound across slides and we explain this in a subsequent tutorial.

Save your presentation.